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The Phippen Museum seeks an enthusiastic individual with a strong accounting background to perform all bookkeeping tasks on a p/t basis (21-24hrs per week). Must be proficient in Quick Books and Microsoft Office.


  • Enter Accounts Payable and insure accurate timely payment of such accounts
  • Accurately record Accounts Receivable and produce weekly bank deposits
  • Insure bank deposits and transfers are timely and reconcile Bank Statements monthly
  • Maintain Petty Cash Account
  • Create and send invoices and statements as necessary. Reconcile payments to Invoices
  • Produce error free monthly Balance Sheets, Profit & Loss, Budget vs. Actual and Forecast Budget Reports for Board of Trustees. Produce QuickBooks class reports as well as any other reports requested by the director
  • Track employee hours and produce a bi-weekly payroll with a high level of confidentiality
  • Prepare and pay payroll taxes and file quarterly payroll returns. Prepare W-2's, W-3 and 1099's
  • Track revenue and expenditures for grants. Prepare budget reports for grant making and final grant reporting
  • Assist Director in preparation and monitoring of annual financial budget
  • Assist Director in preparation for annual financial audit
  • Gather and compile Visitor statistical and surveying information
  • Oversee payment centers for all events during Phippen Museum Western Art Show and Sale
  • Assist Director with managing Museum Insurance Policies
  • Other tasks as assigned by the Director

E-mail resume and cover letter to: This email address is being protected from spambots. You need JavaScript enabled to view it..


The Phippen Museum is in search of the right person to help us maintain the facilities and grounds here at the museum (approximately 4 to 8 hrs. a week). The individual we are looking for should have a working knowledge of mechanical systems. This would be a perfect position for someone who is retired but would still like to stay active and serve the museum on a part-time basis. So if you would be interested in this unique opportunity, please e-mail your resume and cover letter to: This email address is being protected from spambots. You need JavaScript enabled to view it.